Office of the Secretary (OS) SORNs
Return to HHS System of Records Notices (SORNs)
Note that many OS SORNs are department-wide.
*83 FR 6591 (2/14/18) added two security-related routine uses required by OMB in January 2017.
- OS Exempt Systems: 09-90-0002, 09-90-0003, 09-90-0020, 09-90-0052, 09-90-0100, 09-90-1701, 09-37-0021
I. OS Systems that Include Records About Members of the Public
Office of Inspector General (OIG)
- 09-90-0064 Litigation Files, Administrative Complaints and Adverse Personnel Actions
SORN history: 47 FR 45514 (10/13/82); updated 59 FR 55845 (11/9/94), *83 FR 6591 (2/14/18) - 09-90-0076 Administrative Files
SORN history: 73 FR 18532 (4/4/08), *83 FR 6591 (2/14/18) - 09-90-0077 Litigation Files, Administrative Complaints, and Personnel Actions
SORN history: 73 FR 20311 (4/15/08), *83 FR 6591 (2/14/18) - 09-90-0101 Health Care Program Violations
SORN history: 66 FR 9865 (2/12/01), *83 FR 6591 (2/14/18) - 09-90-1000 Consolidated Data Repository
SORN history: 73 FR 66648 (11/10/08); updated 76 FR 81950 (12/29/11), *83 FR 6591 (2/14/18)
Office of the General Counsel (OGC)
- 09-90-0062 Administrative Claims
SORN history: 69 FR 71414 (12/9/04), *83 FR 6591 (2/14/18) - 09-90-0068 Federal Private Relief Legislation
SORN history: 47 FR 45514 (10/13/82); updated 59 FR 55845 (11/9/94), *83 FR 6591 (2/14/18) - 09-90-9999 Automated Litigation Tracking System
SORN history: 48 FR 38305 (8/23/83); updated 59 FR 55845 (11/9/94), *83 FR 6591 (2/14/18)
Departmental Appeals Board (DAB)
- 09-90-0048 Medicare Appeals Council Records
SORN history: 71 FR 11206 (3/6/06), *83 FR 6591 (2/14/18) - 09-90-0049 Departmental Appeals Board Case and Appeal Records
SORN history: 71 FR 11204 (3/6/06), *83 FR 6591 (2/14/18)
Office of Medicare Hearings and Appeals (OMHA)
- 09-90-1501 Administrative Law Judge (ALJ) Working File, Office of Medicare Hearings and Appeals (OMHA)
SORN history: 80 FR 63562 (10/20/15), *83 FR 6591 (2/14/18)
Assistant Secretary for Administration (ASA)
- 09-90-0005 Safety Management Information System (HHS Accident, Injury, and Illness Reporting System)
SORN history: 47 FR 45514 (10/13/82); updated 59 FR 55845 (11/9/94), *83 FR 6591 (2/14/18) - 09-90-0059 Federal Advisory Committee Membership Files
SORN history: 47 FR 45514 (10/13/82); updated 59 FR 55845 (11/9/94), *83 FR 6591 (2/14/18) - 09-90-0777 Facility and Resource Access Control Records
SORN history: 75 FR 47812 (8/9/10), *83 FR 6591 (2/14/18) - 09-40-0012 Debt Management and Collection System
SORN history: 63 FR 68596 (12/11/98); updated 80 FR 67767 (11/3/15), *83 FR 6591 (2/14/18)
Assistant Secretary for Financial Resources (ASFR)
- 09-90-0024 HHS Financial Management System Records
SORN history: 80 FR 67767 (11/3/15), *83 FR 6591 (2/14/18) - 09-90-0025 Central Registry of Individuals Doing Business with HHS
SORN history: 47 FR 45514 (10/13/82); updated 59 FR 55845 (11/9/94), *83 FR 6591 (2/14/18) - 09-90-0411 HHS Consolidated Acquisition Solution (HCAS)
SORN history: 76 FR 21902 (4/19/11), *83 FR 6591 (2/14/18)
Office of the Assistant Secretary for Health (OASH)
- 09-37-0020 Office of Minority Health Grants Records System
SORN history: 52 FR 37663 (10/8/87); updated 56 FR 1232 (1/11/91), *83 FR 6591 (2/14/18) - 09-37-0024 Studies of Preventive Medicine, Health Promotion, and Disease Prevention
SORN history: 60 FR 1788 (1/5/95), *83 FR 6591 (2/14/18) - 09-37-0151 Public Health Service ALERT Records Concerning Individuals Found to Have Committed Scientific Misconduct in PHS Sponsored Research
SORN history: 59 FR 25953 (5/18/94), *83 FR 6591 (2/14/18) - 09-90-0160 Medical Reserve Corps Unit Information
SORN history: 71 FR 37937 (7/3/06), *83 FR 6591 (2/14/18) - 09-90-1202 Think Cultural Health
SORN history: 77 FR 68123 (11/15/12), *83 FR 6591 (2/14/18) - 09-90-2002 COVID-19 Insights Collaboration Records
SORN history: 85 FR 43243 (7/16/20)
Office of the Assistant Secretary for Public Affairs (ASPA)
- 09-90-0058 Tracking Records and Case Files for FOIA and Privacy Act Requests and Appeals
SORN history: 81 FR 17463 (3/29/16), *83 FR 6591 (2/14/18)
Office of the Assistant Secretary for Planning and Evaluation (ASPE)
- 09-90-0083 JOBS Evaluation Data system
SORN history: 57 FR 2104 (1/17/92); updated 59 FR 55845 (11/9/94), *83 FR 6591 (2/14/18) - 09-90-0085 Partnership for Long Term Care Data Set
SORN history: 73 FR 77027 (12/18/08), *83 FR 6591 (2/14/18)
Office of the Assistant Secretary for Preparedness and Response (ASPR)
- 09-90-0039 National Disaster Claims Processing System
SORN history: 66 FR 44347 (8/23/01), *83 FR 6591 (2/14/18) - 09-90-0040 National Disaster Medical System (NDMS) Disaster Medical Information Suite (DMIS)
SORN history: 78 FR 78959 (12/27/13), *83 FR 6591 (2/14/18)
Other
- 09-90-0067 Invention, Patent, and Licensing Documents Related to Inventions By Public Health Service Employees, Grantees, Fellowship Recipients, and Contractors SORN history: 85 FR 2747 (1/16/20)
- 09-90-1201 ONC Health IT Dashboard [to be rescinded; program ended 2014; records retrieved by personal identifier (NPI) no longer exist]
SORN history: 76 FR 79685 (12/22/11), *83 FR 6591 (2/14/18) - 09-90-1401 Records About Restricted Dataset Requesters
SORN history: 83 FR 11213 (3/14/18) - 09-90-1601 Outside Experts Recruited for Non-FACA Activities
SORN history: 84 FR 21344 (5/14/19) - 09-90-1901 HHS Correspondence, Customer Service, and Contact List Records
SORN history: 84 FR 28823 (6/20/19) - 09-90-2001 Records Used for Surveillance and Study of Epidemics, Preventable Diseases and Problems
SORN history: 85 FR 43859 (7/20/20)
II. OS Administrative/Personnel Systems
Assistant Secretary for Administration (ASA)
- 09-90-0007 Complaints & Inquiries Records—Miscellaneous
SORN history: 47 FR 45514 (10/13/82); updated 59 FR 55845 (11/9/94), *83 FR 6591 (2/14/18) - 09-90-0008 Conflict of Interest Records
SORN history: 47 FR 45514 (10/13/82); updated 59 FR 55845 (11/9/94), *83 FR 6591 (2/14/18) - 09-90-0009 Discrimination Complaints Records
SORN history: 47 FR 45514 (10/13/82); updated 59 FR 55845 (11/9/94), *83 FR 6591 (2/14/18) - 09-90-0010 Employee Assistance Program (EAP) Records (Note: covers HHS EAP Records and EAP records of other agencies that contract with HHS for EAP services)
SORN history: 67 FR 4965 (2/1/02), *83 FR 6591 (2/14/18) - 09-90-0014 Grievances Filed Under Part 771 of 5 CFR
SORN history: 47 FR 45514 (10/13/82); updated 59 FR 55845 (11/9/94), *83 FR 6591 (2/14/18) - 09-90-0015 Grievance Records Filed Under Procedures Established by Labor-Management Negotiations
SORN history: 47 FR 45514 (10/13/82); updated 59 FR 55845 (11/9/94), *83 FR 6591 (2/14/18) - 09-90-0069 Unfair Labor Practice Records
SORN history: 47 FR 45514 (10/13/82); updated 59 FR 55845 (11/9/94), *83 FR 6591 (2/14/18) - 09-90-1200 Workplace Violence Prevention Team (WVPT) Records
SORN history: 65 FR 58999 (10/3/00), *83 FR 6591 (2/14/18) - 09-90-1402 HHS Payroll Records
SORN history: 80 FR 48538 (8/13/15), *83 FR 6591 (2/14/18) - 09-40-0001 Public Health Service (PHS) Commissioned Corps General Personnel Records
SORN history: 63 FR 68596 (12/11/98), *83 FR 6591 (2/14/18) - 09-40-0002 Public Health Service (PHS) Commissioned Corps Medical Records
SORN history: 63 FR 68596 (12/11/98), *83 FR 6591 (2/14/18) - 09-40-0003 Public Health Service (PHS) Commissioned Corps Board Proceedings
SORN history: 63 FR 68596 (12/11/98), *83 FR 6591 (2/14/18) - 09-40-0004 Public Health Service (PHS) Commissioned Corps Grievance, Investigatory and Disciplinary Files
SORN history: 63 FR 68596 (12/11/98), *83 FR 6591 (2/14/18) - 09-40-0005 Public Health Service (PHS) Beneficiary-Contract Medical/Health Care Records
SORN history: 63 FR 68596 (12/11/98), *83 FR 6591 (2/14/18) - 09-40-0011 Proceedings of the Board for Correction of PHS Commissioned Corps Records
SORN history: 63 FR 68596 (12/11/98), *83 FR 6591 (2/14/18)
Office of the General Counsel (OGC)
- 09-90-0066 OGC Attorney Applicant Files
SORN history: 47 FR 45514 (10/13/82); updated 59 FR 55845 (11/9/94), *83 FR 6591 (2/14/18)
