The HHS.gov archive schedule, shown in the table below, provides guidance for when to archive specific types of content. This is a living document and will be modified as needed.
Content can be kept on hhs.gov longer than the archive schedule guidance if it is up-to-date, relevant and used by the public. The standard retention schedule for HHS website content, unless noted otherwise below, is to:
- Archive annually.
- Retain for two full years on the HHS website.
For example, 2018 news releases should be archived in January 2021, keeping at least two full years and no more than three years of content on the HHS website.
For additional information, please consult the HHS Website Content Lifecycle Management (CLM) and Archive Guidance.
| Type of Content | Timeline for Move to Archive* |
|---|---|
| Administration (any content that is specific to an outgoing administration)
|
Change of political administration |
| Advisory Committee material | Federal Advisory Committee Act standard (3 years) – see GRS 5.7 |
| Agendas | When outdated and/or no longer relevant. Exception when part of Advisory Committee material. When outdated and/or no longer relevant. |
| Announcements | Do not archive |
| Appeals of HHS legal decisions | Standard Schedule* |
| Biographies | Standard Schedule* |
| Brochures | When outdated and/or no longer relevant |
| Budget, financial, and performance documents | Standard Schedule - see GRS 1.3 |
| Content, program | When outdated and/or no longer relevant |
| Funding – Notice of Funding Opportunities (NOFO) and grant applications | When next funding cycle occurs |
| Guidance | When superseded |
| Health emergency websites | One year after closure after health emergency ends |
| Incident-related websites (including natural disasters) | One year after closure |
| Legal decisions | Do not archive |
| News releases | Standard Schedule* |
| Meeting announcements | Do not archive |
| Policies and plans | When superseded by new policies and plans |
| Regulations | When superseded by new regulations |
| Reports to Congress | Standard Schedule* |
| Reports, research, studies | Standard Schedule* |
| Resigning political officials’ blog posts, speeches, and videos | Upon official’s resignation |
| Speeches and testimony | Change of administration or standard schedule (whichever is earlier)* |
| Training announcements | Do not archive |
| Websites, to include mini sites | When the website is retired |
* Standard Schedule refers to GRS 6-4
