How to Manage Your Grant

Your Notice of Award (NoA) contains administrative information, legislative and fiscal data, and names and phone numbers of grant and program office staff.

If you receive a multi-year award, we will include information on anticipated subsequent funding periods and their tentative levels of funding.

Review Terms & Conditions

Carefully review all portions of your NoA to understand the terms and conditions of your award and respond to any time-sensitive requests. Failure to respond may result in a negative action.

Your NoA may include both standard and special provisions that we consider necessary to:

• Attain the objectives of the project;
• Facilitate post-award administration;
• Conserve funds; or
• Protect the federal government’s interests.

You are bound by the terms of award, as are we as the awarding agency. If we make modifications—a change in the budget and project period of funding, amount of support, or in the terms and conditions—we will send you a revised NoA.

How do we accept the terms of our award?

You indicate acceptance of the terms of your award when you request funds from the Payment Management System (PMS).

How do we respond to these conditions?

You should respond to these conditions through the Electronic Handbooks (EHBs).

Open up the Grant Handbook associated with the award and select “Monitor Schedules.” This will display the list of upcoming submissions that are pending action.

• You may select and start any of the displayed submissions, upload required documents and, when complete, submit to us.

EHBs Tip: The EHBs generates a submission tracking number at the start of the submission. Be sure you receive an on-screen confirmation message that you successfully submitted your submission. If you do not, the submission has not gone through, and we have not received it.