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> FAQs: SF-425 Federal Financial Report (FFR) Integration into the Payment Management System (PMS)
FAQs: SF-425 Federal Financial Report (FFR) Integration into the Payment Management System (PMS)
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General Questions
Payment Management System
HRSA Electronic Handbooks (EHBs)
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General Questions
What is the SF-425/FFR Initiative?
What is the purpose of consolidating the financial reporting?
When will the transition of financial reporting occur?
Will PMS be replacing the EHBs?
What FFRs will need to be reported in PMS?
Does the SF-425/FFR consolidation into PMS also apply to grants that are not administered by HRSA?
Payment Management System
How do I know if my organization has access to PMS?
How do I obtain access to the FFR in PMS?
I am the Project Director on my HRSA grant. Can I have access to the FFR in PMS?
Can the individual who is responsible for drawing funds at the organization be the same as the individual who is responsible for submitting reports?
How long does it take to process a user access request in PMS?
The person responsible for financial reporting recently left my organization; how do I remove their access from PMS?
How do I locate the Payee Account Number (PAN) for my grant?
My organization has multiple FFRs from different funding sources in PMS. Will we file one FFR for all of them or will there be individual FFRs?
When will I see the FFR for my HRSA grant in PMS?
How will I know if my FFR has been successfully submitted?
What is the difference between cash and accrual accounting?
What are the PMS Disbursements and how do they differ from the Federal Share of Expenditures?
Will I still have to submit the Federal Cash Transactions Report in PMS after the FFR consolidation?
I understand that lines 10a (cash receipts) and 10b (cash disbursements) will be pre-populated; will we still be able to edit those fields?
Do the “Cash Receipts,” “Cash Disbursements,” and “Federal Share of Expenditures” need to match before we can submit the annual FFR?
Can I submit my FFR if I have excess cash on hand?
What are unliquidated obligations?
The budget period for my FFR ended April 30, and the FFR due date is July 30; do I report all funds expended to date or only up to and including the budget period end date?
My organization has more than three indirect cost rates, but the FFR form only has space for two. Where can that information be entered?
I received a No Cost Extension to my grant project period; how does this affect the FFR submission in PMS?
Can attachments be included with the FFR in PMS?
Are there more detailed instructions regarding the PMS FFR Module?
Can recipients run reports of financial data (e.g., authorizations, expenditures, payments) in PMS?
Is there training available on how to submit the FFR in PMS?
Are instructions available for how to drawdown funds from PMS?
Whom do I contact if I have questions about the FFR Module in PMS?
My organization has multiple document numbers that use the same PMS account number and sub-account code to draw funds. We understand that the amount displayed in PMS for our Cash Receipts might not accurately reflect what was drawn down for each document in the sub-account. How will we be able to submit the Final FFR?
The Report Type is incorrect on my FFR; it should be "Annual," but it is displayed as "Final." I cannot edit this field. How can I correct this?
The "Total Federal Funds Authorized" value displayed on my FFR does not include all funds awarded through the reporting period end date. How do I update this field?
My organization has expenses that were incurred within the grant project period; however, we were unable to draw the funds within 90 days of the grant ending. Are we still able to request these funds?
I have access to the FFR Module in PMS, but when I put in my HRSA grant number, I do not see my FFRs.
I need to revise my expenditures on an approved FFR. How can I make this change?
HRSA Electronic Handbooks (EHBs)
How do I obtain access to the EHBs?
How do I change my EHB permissions?
Will some financial data still be reported through the HRSA Electronic Handbooks (EHBs)?
How are the FFR due dates determined?
My FFR is not due until January 2021; am I permitted to submit the FFR early through the EHBs before the consolidation into PMS?
My organization submits an Annual Operating Report (AOR) to HRSA for my grant; will this also be submitted to PMS?
How will I be notified about my FFR after the integration into PMS?
Will recipients have access to view submitted FFRs from the EHBs?
I am the Financial Reporting Administrator on my HRSA grant. Will I maintain this role after the FFR integration into PMS?
The Final FFR for my HRSA grant has been rejected by my Grants Management Specialist because it does not reconcile with what has been drawn down from PMS. Will the integration of the FFR into PMS prevent these types of FFR returns?
How will I request an extension to my FFR after the integration into PMS?
I am currently able to show my annual expenditures in the “This Period” field on the FFR for my HRSA grants. Will this remain after the integration into PMS?
I have an unobligated balance (UOB) at the end of my budget period. Will the carryover request be submitted through PMS?
Should the prior approval request to carryover funds be submitted prior to FFR completion?
If an organization does not use the full carryover amount from a prior year, can it be carried over into a subsequent year?
How do I know if my grant is covered by Expanded Authority?
My grant is covered by Expanded Authority, and my understanding is that I do not need to submit a prior approval request to carryover funds. Is that correct?
The HRSA FFRs asked questions at the end of the report regarding the intent to carryover an unobligated balance. Will this remain?
I am a recipient of a HRSA HIV/AIDS (HAB) program grant, and we report a breakdown of our unobligated balance (UOB) by sub-program. Will this continue?
Whom should I contact if I have questions about expenditures I will be reporting on my FFR?
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